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Air Bar Vibe X Sample Order Workflow Checklist 2026
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Vibe X purchase order.
Between the factory gate and the retail shelf, sample order workflow is where most of the value on the Vibe X is either created or lost.
Documentation is not paperwork for its own sake; on sample order workflow it is the difference between a clean clearance and a delayed one.
Why sample order workflow matters on the Vibe X
Request samples with the final specification, not an approximation.
A written internal standard for sample order workflow makes onboarding new account managers far quicker and reduces avoidable errors.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe X |
| Brand | Air Bar |
| Category | Reviews |
| Battery | 400 mAh |
| Output range | 5-40 W |
| Capacity | 3.0 ml |
| Charging | USB-C 2A |
| Coil options | 1.0 / 1.2 ohm |
| Carton quantity | 50 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe X economics actually settle.
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Checklist
- Keep certificates current and filed against the exact model name.
- Verify that artwork matches the approved compliance template.
- Confirm the exact configuration in writing before the deposit is paid.
- Review the reorder point after one full selling cycle.
- Request batch photographs and a packing list prior to shipment.
- Log sell through by account for the first eight weeks.
Commercial terms
Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.
Freight terms should be named explicitly, because an unclear incoterm is the fastest way to lose a relationship.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (177 units) | Tier 1 | 14-21 days |
| Pallet (1718 units) | Tier 2 | 14-21 days |
| Container (8776 units) | Tier 3 | 30-45 days |
Frequently asked questions
How many Vibe X samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Is documentation provided for customs?
Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.
Final word
A short quarterly review of these points will keep the Vibe X range healthy without consuming the week.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.